Administrative Business Partner, Product

In this role you will support the Senior Director of Product, Features, and Homologation and the Director of Product, assisting with calendar management, meetings, and cross-functional coordination. You will drive smooth operations for a growing team, handling travel, onboarding, and event planning while maintaining confidentiality and professionalism with senior stakeholders. The position requires strong organizational skills, deadline discipline, and the ability to juggle multiple high-priority requests in a fast-paced setting. You will collaborate with other Administrative Business Partners to ensure aligned, efficient support across the department. This is a chance to contribute to a key

• paid time off
• health insurance
• long-term disability
• short-term disability
• life insurance
• Zoox Stock Appreciation Rights / RSUs

• Manage extensive day-to-day calendars including team and cross-functional meetings, interviews, and last-minute changes
• Lead meeting preparation, agenda, note-taking, and follow-ups for select team meetings and quarterly operations reviews
• Plan and execute team off-sites and events of varying size and complexity
• Assist with new hire onboarding for scaling departments
• Perform administrative tasks such as domestic/international travel, expense reporting, calendar management, and meeting coordination
• Back-up support for other Administrative Business Partners and Executive Assistants as needed

• 4+ years of administrative or executive assistant experience
• Strong organizational skills and ability to support a growing, diverse team
• Excellent written and verbal communication skills
• Sensitivity to handling confidential information
• Technical skills with Google for Business Suite, MS Office Suite, Keynote, and Apple products

• strong organizational abilities
• clear written and verbal communication
• discretion and professionalism
• Google for Business Suite
• MS Office Suite
• Keynote