Auto Finance Assistant (Finance Coordinator)

Job Title: Finance Administrative Assistant / Loan Processing Coordinator

Location: 4640 S Memorial Dr, Tulsa, OK

Department: Finance

Reports To: Finance Manager

Employment Type: Full-Time and In-Person

Compensation: Salary + Commission

Hours: Saturdays Required

About the Role

Are you detail-oriented, great with paperwork, and skilled at keeping things moving quickly? We are looking for an organized Finance Assistant to help our finance team keep customer contracts accurate, complete, and funded on time.

In this role, you will review customer paperwork, confirm key documents, and submit loan files to our lending partners. No automotive experience required—if you have a strong administrative background in banking, lending, real estate, insurance, or office coordination, we will teach you the car industry!

What You’ll Do

• Check the Paperwork: Review loan, lease, and sale documents before and after customer signatures to make sure every signature, date, and line item is 100% accurate.
• Collect Key Documents: Gather and verify essential customer items such as IDs, proof of income, proof of residence, and auto insurance cards.
• Send Files to Banks: Package and upload completed loan files directly to lenders and follow up daily until the funds are approved and cleared.
• Enroll Protection Plans: Register warranties and coverage plans with our third-party warranty providers.
• Team Communication: Work directly with our sales team, business office, and banks to quickly resolve any missing information or paperwork errors.

Who We’re Looking For

• Background: 1+ years of experience in an administrative, clerical, or customer support role. Backgrounds in banking, teller operations, mortgage/loan processing, real estate escrow, medical billing, or insurance are a great match!
• Eye for Detail: You catch missing signatures, typos, and mismatched numbers easily.
• Tech-Savvy: Comfortable using computers, email, basic spreadsheets (Excel/Word), and uploading digital documents.
• Communication Skills: Friendly, professional, and clear when speaking with customers, lenders, and team members on the phone or in person.
• Basic Requirements: High school diploma or equivalent; valid driver’s license; ability to pass standard pre-employment checks.

What We Offer

• Competitive pay plus performance bonuses
• Comprehensive health, dental, and vision insurance
• Paid time off (PTO) and paid holidays after 90 days
• Full, hands-on training on our internal systems
• Clear growth paths into Finance Management or Dealership Accounting