Business Operations Coordinator

JRN 2709

Our client is seeking a Business Operations Coordinator to provide executive, administrative, and personal support to its EVP, Chief Strategy Officer. Reporting to the EVP’s Executive Assistant, this person will manage day-to-day logistics, anticipate changing needs, and handle sensitive information with discretion. The ideal candidate is professional but approachable and knows the Franklin/Nashville area well.

Key Responsibilities

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• Manage complex calendars, meetings, appointments, and schedule changes.
  
• Coordinate business and personal travel, prepare itineraries, and assist with expense reporting.
  
• Support personal appointments and errands.
  
• Help plan department events, team outings, and charitable activities.
  
• Oversee office administration, including mail, vendors, supplies, filing, and records.
  
• Track documents requiring signatures and follow up through completion.
  
• Liaise with internal teams and external contacts, and assist with special projects.
  

Requirements

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• 3–5+ years of administrative experience supporting a senior leader or executive; C-suite support experience is a strong plus.
  
• Experience managing complex calendars and travel. Executive and personal assistant experience preferred.
  
• Strong organizational, time-management, and interpersonal skills.
  
• Proficiency with Microsoft 365, Outlook, and calendar-management tools.
  
• Event-planning experience and familiarity with the Franklin/Nashville area preferred.
  
• Bachelor’s degree preferred, not required.
  

Salary

$85,000 depending on experience.

Location and Schedule

Franklin, TN | Full-time | Monday–Friday, 8:00 a.m.–5:00 p.m. Flexibility to respond to occasional after-hours schedule changes is needed.

Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.