HR & Recruiting Specialist

Primary Accountabilities: We are seeking a highly motivated and experienced HR & Recruiting Specialist to join our team! The Recruiting & HR Specialist is responsible for leading local recruitment efforts while supporting core human resources functions across Prairie Band, LLC and its subsidiary companies. This role will manage the full-cycle recruiting process with a focus on building strong local talent pipelines, while also serving as a backup to benefits administration and assisting with day-to-day HR operations. This position plays a key role in attracting, engaging, and retaining talent, while ensuring HR processes are executed efficiently and in compliance with applicable policies and regulations.

Recruitment & Talent Acquisition

Lead full-cycle recruitment efforts for assigned positions, with a focus on local and regional hiring needs

Partner with hiring managers to understand staffing needs, job requirements, and workforce planning

Develop and implement effective recruiting strategies to attract qualified candidates

Source candidates through job boards, community outreach, colleges, and local partnerships

Screen applicants, conduct interviews, and provide hiring recommendations

Coordinate interviews, candidate communications, and offer processes

Manage job postings, applicant tracking, and pre-employment activities (background checks, drug screens, etc.)

Build and maintain a strong pipeline of candidates for high-turnover and critical roles

Represent the organization at job fairs, community events, and recruiting initiatives

Onboarding & Employee Experience

Assist in coordinating onboarding processes to ensure a smooth and positive new hire experience

Support new hire orientation and ensure completion of required documentation

Partner with managers to ensure successful employee integration and engagement

HR Operations & Employee Support

Provide day-to-day HR support to employees, responding to questions related to policies, procedures, and HR programs

Maintain accurate employee records and data within HRIS/ATS systems

Assist with employee status changes, documentation, and personnel file maintenance

Support performance management processes and other HR initiatives as needed

Assist with policy updates, compliance tracking, and HR reporting

Benefits Administration Support (Backup Role)

Serve as backup support to the Benefits Manager as needed

Assist with benefits enrollment, changes, and employee inquiries

Support open enrollment processes and related communications

Help coordinate benefits documentation, tracking, and compliance requirements

Compliance & Continuous Improvement

Ensure compliance with federal, state, and tribal employment laws, including Title 22 requirements

Stay current on HR and recruiting trends and recommend process improvements

Assist in developing and implementing HR procedures and best practices

Support special HR projects and initiatives as assigned.

Bachelor's degree in human resources, Business Administration, or related field preferred; equivalent combination of education and relevant experience may be considered in lieu of a degree

4+ years of experience in recruiting

Proven candidate sourcing and relationship building skills

Strong knowledge of employment law and employee relations

Intermediate or better proficiency with MS Word, Excel, and Outlook. PowerPoint a plus

Must possess great organization and attention-to-detail skills.

Ability to work well under pressure in a fast-paced environment, across multiple companies within Prairie Band, LLC.

Ability to communicate clearly and professionally, both verbally and in writing, with all employees, vendors, and customers.

Able to maintain high standards of confidentiality

Physical Demands:

Physically mobile with reasonable accommodation

Ability to sit for extended periods of time

Ability to stand for extended periods of time

Ability to read computer screens, email and talk on the phone

Ability to bend, reach, kneel, twist and grip items while working at assigned desk area

Ability to lift to twenty-five (25) pounds

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Indian Preference Exercised:

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

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