Special Education Secretary - Connors Elementary School

Special Education Secretary

Maintains confidential special education student records. Assists the Special Education Supervisor by performing secretarial duties such as keyboarding, responding to telephone calls and maintaining files.

Salary Range: $19.94 - $22.40

Lewiston Public Schools offers a robust employee benefits package for full-time employees, including: health insurance with up to 89% of the premium paid by the employer; dental, vision, life, short- and long-term disability insurance; flexible spending and dependent care accounts; Maine Public Employee, 403(b) and 457 retirement plans; paid sick leave and vacation time; paid holidays; tuition reimbursement and more!

Essential Duties And Responsibilities: Other duties may be assigned.

Types correspondence such as letters and memos, reports, forms, etc. for the Special Education Department.

Answers routine telephone inquiries regarding department programs and procedures.

Takes messages and routes other telephone calls.

Maintains student special education records.

Maintains supplies of all special education forms.

Keeps confidential matters, confidential.

Processes referrals to Special Education Department.

Operates office equipment such as copiers, calculators, computers and fax machines.

Proofreads written notices for spelling and reviews determinations for projection report.

Updates data and sends projection reports weekly to Dingley's Special Ed office.

Schedules meetings and sends out advance written notices.

Composes list of students for counselors, speech, OT, and PT.

Tracks state agency clients.

Maintains 504 files.

Updates and maintains Adori and Acuity update spreadsheet for annual and triennial dates.

Schedules evaluations and tracks 45 day deadlines.

Tracks IEP and written notice deadlines.

Organizes and monitors special transportation.

Organizes and monitors extended school year (ESY) transportation and preparation.

Schedules substitute coverage for IEP and creates their schedule for the day.

Checks students in and out of the office.

Qualification Requirements:

High school diploma or general education degree (GED). Must be proficient with MS Word and Excel.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence.

Ability to speak effectively before parents, staff and students.

Ability to add, subtract, multiply and divide in all units of measure using whole numbers, fractions, and decimals.

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

Ability to operate a personal computer and related software.

Knowledge of special education procedures to maintain appropriate confidential records.

Ability to develop effective working relationships with students, staff and the school community.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to perform duties with awareness of all district requirements and School Committee policies.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. Occasionally the employee will type for long periods of time. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

Work Environment:

The noise level in the work environment is usually quiet. The employee continuously interacts with the public and other staff and occasionally meets multiple demands from several people.

Lewiston Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.