Transportation Coordinator

POSITION OVERVIEW:

The Scheduling Coordinator plays a critical role in supporting the Transportation department by managing driver schedules, coordinating mobile unit maintenance, and delivering accurate, actionable reporting. This position is responsible for the day-to-day accuracy and proactive management of Game Creek Video's scheduling management system, ensuring staffing, maintenance, and compliance needs are met in a fast-paced, deadline-driven environment.

TOP FIVE RESULTS THAT DEFINE SUCCESS IN THIS JOB:

• Driver schedules are maintained with 100% accuracy in the scheduling management system
• Mobile unit maintenance schedules are maintained with 100% accuracy and proactively coordinated
• All schedule changes are communicated clearly and consistently daily to impacted parties
• Informed scheduling decisions are based on timely, accurate reporting
• Scheduling operations remain compliant with DOT regulations and internal policies while minimizing conflicts, delays, and cost overruns

JOB RESPONSIBILITIES:

• Partner with Scheduling Manager to create, update, and manage driver job schedules in Game Creek Video's scheduling management system
• Evaluate schedule changes quickly and assess impacts to ensure staffing needs are met; proactively resolve conflicts in a collaborative and solution-oriented manner
• Communicate daily with drivers regarding assignments, changes, expectations, and timing in a clear, professional, and timely manner
• Ensure scheduling practices align with DOT regulations, hours-of-service requirements, and company policies
• Partner with the Maintenance Manager to proactively schedule maintenance jobs with third party vendors
• Support Transportation leadership by providing staffing availability, recommendations, and scenario planning for mobile unit scheduling
• Prepare and present reports on staff utilization, workload distribution, and scheduling trends to support equitable staffing and cost management
• Serve as a reliable point of contact for time-sensitive and mission-critical scheduling issues, including off-hours support as needed

JOB REQUIREMENTS:

• Ability to develop and execute staffing plans in a dynamic, fast-paced environment
• Excellent written and verbal communication skills, with the ability to convey complex or sensitive information clearly
• Highly organized, detail-oriented, and self-motivated with strong follow-through
• Strong interpersonal skills and the ability to remain calm, positive, and professional under pressure
• Collaborative mindset with a demonstrated ability to build positive working relationships across teams
• Strong problem-solving skills with the ability to gather accurate information, apply sound judgment, and make timely decisions
• Proven ability to identify creative, practical solutions to complex scheduling challenges

MINIMUM QUALIFICATIONS:

• 3+ years of experience in a logistics, dispatching, or scheduling role
• Exceptional multitasking skills and the ability to adapt quickly to changing priorities
• High proficiency with computers and scheduling, reporting, and related software systems
• Bachelor's degree preferred
• Willingness and ability to handle off-hour (nights and weekends) mission-critical scheduling issues
• Ability to travel to site locations a few times per year

Game Creek Video is an Equal Employment Opportunity Employer