Finance Manager

Finance Manager

Location: New York, NY (HYBRID) Employment Type: Full-Time

Fashion & Retail Industry Finance Experience is a MUST HAVE

A fast-growing, European international fashion and retail group is seeking a hands-on, detail-oriented US Administration & Finance Manager to support its US Head Office. This role is ideal for someone who thrives in an operational environment, enjoys working cross-functionally, and is motivated by keeping processes organized, compliant, and running efficiently in a dynamic setting.

About the Role

Reporting to the President, Americas (with a dotted line to the global CFO), you will oversee day-to-day administrative and finance-related operations. You will provide first-level financial controlling support, coordinate with global stakeholders, and ensure smooth office management for the US organization.

Key Responsibilities

• Provide first-level controlling support to local leadership for store and office expenses.
• Track, review, and follow up on invoices and expense documentation.
• Support invoice processing and payment coordination in collaboration with the central Finance team.
• Assist with cost tracking, sales planning, forecasting, and budget follow-ups as needed.
• Under direction of Group Accounting, manage US entity tax obligations (filings, documentation, and communications with authorities).
• Handle day-to-day banking operations under the supervision of Group Treasury.
• Act as a key point of contact between the US Head Office, Finance, HR, and global teams.
• Support audits, tax-related requests, and compliance documentation across regions.
• Ensure administrative and finance processes align with internal policies and local regulations.
• Maintain accurate records and documentation for administrative and finance activities.
• Prepare reports, summaries, and reconciliations for local leadership and global Finance.
• Support month-end activities and ad-hoc operational/finance-related projects.
• Oversee business compliance for retail and commercial operations (legal docs, insurance, permits, business plans).
• Manage day-to-day operations of the US Head Office, including mail handling and vendor coordination.
• Maintain office supplies, records, and general administrative documentation.
• Support general administrative matters for the US entity.

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, Operations, or a related field.
• 5+ years of experience in an administrative, finance, or operations support role.
• Experience in a corporate or multi-entity environment is a plus.
• Exposure to payroll, invoicing, expense management, or basic controlling is preferred.
• Strong organizational skills with high attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Proactive, reliable, and able to work independently.
• Comfortable in a fast-paced, operational environment.
• Strong communication and stakeholder management skills.
• Proficiency in Excel and Google Workspace; experience with finance or ERP systems is a plus.
• Fluency in English; additional languages are a plus.