Receptionists/Secretaries, Except Legal, Medical, and Executive

This position requires experience typing and utilizing Microsoft Word and Outlook as well as having good communication skills, especially verbal.

• Maintain staff itineraries, agendas, sign-in sheets & staffing grids.
• Manage the use of conference rooms.
• Follow timeline to organize recruitment packets, communicate with candidates, send/receive/organize related paperwork.
• Coordinate with interview team lead to set up interviews, prepare and distribute interview packets
• Work with District Office Manager to send all final paperwork to HR.
• Track and respond to requests for information, ie. subpoenas, record requests from Quality Assurance, Social Security Administration (OTDA), etc.
• Locate cases and retrieve information within the requested time frame.
• Send reminders to Supervisors regarding: Performance Evaluations Due/Submissions to HR, check for completion and place a copy in local personnel file.
• Pull lists and reports as requested and distribute them to designated staff. This includes Power BI reports and other utilization reports.
• Schedule and serve as host for virtual meetings utilizing Zoom and TEAMS communication platforms.
• Maintain district office lists and distribute them to staff. Lists include: Office Phone List, Emergency Phone Tree, Staff Contact List.
• Arrange travel accommodation and prepare travel reports for District Office Manager.
• Assist Staff with expense reports in the Statewide Financial System.