Business Coordinator - Lab Administration

In this role you support the administrative and business management activities of a Process/Department, ensuring smooth operations and continuity. You'll work closely with cross-functional teams to manage finances, HR processes, and clerical tasks, while upholding policy compliance and operational efficiency. The position offers exposure to budgeting, payroll, and vendor coordination within a healthcare setting. You will influence process improvements and help maintain high standards of accuracy and service.

• Accountable property officer duties including capital equipment records and annual inventory
• Assist in development and monitoring of the Process budget and related variances
• Reconcile accounts, invoices, journal vouchers, and purchase orders for accurate posting
• Coordinate accounts receivable and revenue posting; maintain accounting reports
• Prepare financial, statistical, and annual reports; contribute to comparative analyses
• Handle travel arrangements and reimbursements following UTMB guidelines
• Process requisitions for routine, non-routine, and capital purchases per procurement rules
• Coordinate employee expense reimbursements and HR-related administrative tasks
• Types of correspondence and documents; maintain databases and spreadsheets; develop current office systems
• Schedule and organize meetings; manage records retention and filing; liaise with other departments and vendors
• Provide executive-level administrative support and ensure smooth office operations
• Coordinate personnel matters with Human Resources and maintain payroll and attendance records
• Support process improvements, cross-training, and adherence to internal controls

• Associate's degree or equivalent and 2 years of office-related experience
• Exceptional attention to detail and accuracy
• Quick learner; adaptable to new processes and technologies
• Strong organizational skills; ability to prioritize multiple demands
• Proactive and resourceful; takes initiative
• Advanced proficiency in Microsoft Office; familiarity with AI technologies
• Strong written and verbal communication skills
• Critical-thinking and problem-solving abilities
• Healthcare industry and Epic experience preferred

• attention to detail
• quick learning
• organization
• Microsoft Office
• AI technologies familiarity
• database/spreadsheet proficiency